HOT TIP-- Create a notebook or a digital file which includes:

Troupe Agreement

Registration Packet

Festival Facts

Parent/Student Interest Letter

• All Texas Thespians documentation and paperwork:
  • NEW: You will upload each student's Consent & Acceptance form into the registration portal. 
  • Each student's director letter for registration and permission to travel to Festival
  • One copy of the Consent Form for your troupe members to keep behind their badges at Festival.
  • One copy of Consent Forms for you to have on hand in the event of an emergency.
  • Copy of registration information printed from Swoogo
  • Copy of payment information
  • Copy of the Troupe Participation Agreement
  • Map and Directions to Festival
  • Map of venue
• List of all participating students and any notes for travel. 
• List of all events entered and which students will be participating. You do not have to choose your Tech Relay team until the day of Festival, but you certainly could pre-plan your team for an extra *edge*
• One emergency contact list with numbers for Alexis Gette, Toby Drake, a campus administrator, a parent/guardian for each student, and an emergency contact for each student. It can also help to keep your bus driver or travel clerk's information and YOUR emergency contact information handy. 
• Nurse or Medical forms and emergency protocols for students with special situations. 
  • Suggestion: Keep an emergency kit or stage manager's kit with you on the day of festival, especially for students with medical needs or for emergency tech equipment. 
  • Suggestion: Make a Remind101, GroupMe, Group Chat, or other communication method to use the day of the festival between you, your students, and the other chaperones for emergencies. 
  • Suggestion: Require your students to make a plan of which workshops they will attend. This can help YOU in planning where to find them if needed.