Festival Checklist & Forms
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Directors' Packet:
Texas Thespians W9
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Before the Festival:
Mail all correspondence to:
TEXAS THESPIANS
Amy Jordan
Denison High School
4200 N. State Highway 91
Denison, TX 75020
- Read the Directors' Checklist and the following information THOROUGHLY.
- Don't post questions on Facebook that you can find on the website! Take the time to READ.
- Directors are the ONLY person to register your troupe in Cvent.
- Fee: $150 per person attending festival. See the Cvent Registration Worksheets for full information.
- Send a Thespian Festival Information Letter to your Thespians; edit to fit your troupe and school. (Included in Directors' Packet)
- Make copies of the Thespian Festival Registration Form
- Make copies of the Consent & Acceptance Form
- Festival Rules & Code of Conduct and Social Media Policy to give to delegates (included in Director's Packet)
- Discuss APPROPRIATE behavior and audience etiquette with your students. It is YOUR responsibility to ensure that your students behave themselves.
- Have a Festival Meeting with your delegates to collect their registration and Consent & Acceptance Form (the earlier the better!)
- Suggestion: make a Google Registration Form to save paper! Google forms import all info into a database so you can simply cut & paste delegates' information. To see an example, go here.
- Collect registration fees from each student
- Arrange transportation to Grapevine (add cost to registration forms that you give to delegates)
- Register through Cvent – use forms provided in the Director's Packet to aid in registration.
- Registration opens September 10th at 9am and will close at 7pm on October 19.
- Submit titles for Performance Individual Events
- Complete Main Stage Performance Submission & Main Stage Adjudication request
- Complete Play Marathons Submissions
- Submit Workshop Proposal(s) - If you teach three (3) workshops, your registration fee will be waived!
- Include fees for Play Marathons, Main Stage Adjudication, and National Adjudication
- Get a check cut for the total registration
- IMPORTANT:: Download and send the Texas Thespian W9 to your business office to make sure TEXAS THESPIANS receives payment for your registration.
- Verify that they have changed the address to 4200 N. State Highway 91, Denison, TX 75020
- Make your check out to TEXAS THESPIANS.
- Postmark your envelope to Amy Jordan, Chapter Director by October 19, 2018; include check and a copy of your registration.
- Make sure that you have your finances taken care of BEFORE you get to Festival!
- Have a second meeting just before Festival to review Festival Rules, Code of Conduct & Social Media Policy and to collect Consent & Acceptance Forms. Impress upon your students that they need to exercise respectful, courteous behavior and that they will NOT hang out.
- Obtain signatures for the Troupe Participation Agreement Form (director, administrator)
- Send Troupe Participation Agreement, along with Consent Forms to Vicki Kirkley.
- Make THREE (3) copies of the Consent & Acceptance Forms. See files at top of page.
- Suggestion- keep a pdf of each one and put in a Google Folder to reduce paper.
- Keep one copy of the Consent & Acceptance Form in your binder and have each student put one in their badges so that should an emergency arise, we can get them help.
- MAIL one copy of the Consent & Acceptance Forms and the Troupe Participation Agreement Form to Vicki Kirkley, Prosper High School, 301 Eagle Drive. Prosper, TX 75078 by October 26.
- Create a notebook or file for the Festival which includes:
- One copy of the Consent Form for your troupe members to keep behind their badges at Festival.
- One copy of Consent Forms for you to have on hand in the event of an emergency.
- Copy of their insurance card
- Copy of registration information
- Copy of payment information
- Copy of the Troupe Participation Agreement
- Suggestion: make a contact list with your cell number and other chaperones’ cell numbers for every person in your group
- Distribute to the troupe when you pick up nametags
- Instruct everyone to put the contact list behind their name, along with their Consent & Acceptance form.
- Arrive at Gaylord Texan Resort & Convention Center no later than 8:00 AM on Thursday, November 15, 2018!
- Festival STARTS at 8AM! NO hanging out! Go to workshops and plays!
- Festival will end at 5 pm on Saturday, November 17, 2018.
Mail all correspondence to:
TEXAS THESPIANS
Amy Jordan
Denison High School
4200 N. State Highway 91
Denison, TX 75020
