Guest Artists

Greetings!
​Texas Thespians are excited to invite you as a teaching guest artist at our State conference November 19-21, 2020 at the Gaylord Texan Resort in Grapevine!

Workshop registration opens August 1, 2020. Once we have all requests, we will begin to build our workshop schedule, Artists are chosen based on need and variety of sessions, Be sure to get all requests in no later than September 30, the FINAL deadline.

Confirmation of workshop times and schedules will be sent out no later than October 30, 2020. On this date any changes or modifications are subject to the cancellation policy below.
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As a reminder: To create as much variety as possible, we do not present the same workshop more than 3 or 4 times.

If you want to teach a full slate of workshop sessions, you only need to submit the application once.  After completion, please email additional titles and descriptions to Troy Menn at troy.menn@texasthespians.org

Please know that we will help you create the most enticing workshop titles, if need be. We want your workshops to be well-attended!

Texas Thespians use the following fee structure to determine compensation for Guest Artists:
Tier I:  Presenters cover their own travel and hotel expenses, but will receive meal vouchers based on the number of sessions taught and time frames. Each workshop will be paid $50.00.

Tier II:These presenters will receive up to two (2) nights hotel expense OR up to $300 in travel expenses, and meal vouchers based on the number of sessions taught and time frames.
Workshop requirements:
  • 3 non-paid workshops; each additional scheduled workshop taught is paid $50, up to a possible maximum of 12 if scheduling permits; not to exceed $599.00.
  • Additional hotel nights, meals and air fare will be the responsibility of the Guest Artist.
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Tier III: These presenters receive hotel room, up to $400.00 in travel expenses and meal vouchers based on the number of sessions taught and time frames.
Workshop requirements:
  • 6 non-paid workshop; each additional scheduled workshop taught is paid $50, up to a possible maximum of 12 if scheduling permits; not to exceed $599.00.
  • Includes 3 hotel nights and economy airfare. Additional hotel nights, meals and checked baggage will be the responsibility of the Guest Artist.
  • Artists must be available to arrive on Wednesday 11/18/20. 

Vendor: These presenters receive a free booth for the convention in exchange for teaching 4 (four) workshops. Vendor presented workshops will be taught Throughout the festival. Please plan booth coverage if necessary.
 Consent & Acceptance Form; Registration Worksheets
2018_consent__acceptance_form.docx
File Size: 31 kb
File Type: docx
Download File
cventregistrationworksheets.docx
File Size: 311 kb
File Type: docx
Download File
College/University
  • These presenters receive waived registration fees for the convention in exchange for teaching 3 (three) workshops.
  • University presenter workshops will be taught during Thursday sessions if conflicting with college auditions, beginning at 8am. Please plan for travel accordingly.

Note: All Tier II and Tier III guest artists that are choosing the paid travel option must submit their birth date and preferred departure city/airport.​

Texas Thespians will provide the following for guest artists:
  • Workshop equipment (projector and sound system only., no connections/adapters provided)
  • Transportation to/from DFW airport to convention hotel (Tier II & III only).
  • Texas Thespians will make every effort to book each Guest Artist in the convention hotel, but cannot guarantee it.

Guest Artists will be responsible for the following:
  • Transportation in Dallas to/from festival if not staying in the convention hotel. General shuttle service will be available throughout the day from official satellite hotels to the convention center.
  • Paper copies for workshop classes. There is a business center at the hotel for this purpose at guest artist's own expense.
  • Taxi / Transportation to/from departure airport
  • Internet in classroom or hotel room
  • Shipping costs of workshop materials
  • Supplies that “make” your workshop run (i.e. make-up, mask supplies, etc.)
  • ​Adapters / Connectors for AV equipment

Please email your headshot, company logo, or college/university logo to Troy Menn no later than
​September 30, 2020.

Consent  & Acceptance Form / Background check
Every guest artist is required to fill out and bring a Consent & Acceptance Form to place behind your name tag for medical emergencies. They also agree to a criminal background check.

Cancellations by Tier II or III:
Guest Artists who (for personal or professional reasons) must cancel, must do so in writing by sending an email to Troy Menn and agrees to reimburse Texas Thespians within two (2) weeks of cancellation date for the cost of airfare plus the $30 surcharge (ticketing fee).

Cancellations by Tier I and Vendor/University representatives:
Guest Artists who (for personal or professional reasons) must cancel, must do so in writing by sending an email to Troy Menn no later than November 1, 2020.
After this date you agree to reimburse Texas Thespians within two weeks of cancellation date a $75.00 rescheduling fee.
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